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When linking to another excel file on the network, folder(s) are deleted from the path, thus breaking the link to the other file. Why does this happen?

January 17, 2013, 6:49 am
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When initially creating a link from (for example) Book1.xlsx to Book2.xlsx, the formula path in the cell in Book1 looks like "=+'\\Alpha\Beta\Gamma\Delta\[Book2.xlsx]Sheet1'!$A$1"

After saving/closing the files to our department's network, upon reopening them, the link is broken to "=+'\\Alpha\[Book2.xlsx]Sheet1'!$A$1", or some other combination of folders being removed from the file path.  Sometimes it is only one folder from the path removed, other times only one folder remains.  It appears to happen frequently when one user saves a file and another user opens it later on.

Trying to refresh the link obviously results in a #REF! error as a live link to the source file no longer exists.

Can anyone help me understand why this is happening?  It happens regardless of what file type the files are saved as (i.e. .xlsx vs .xls).

Any advice would be greatly appreciated!
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When I do a mail merge using an excel document it transfers correctly except the Zip Code part

November 5, 2014, 3:18 pm
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I have a Word Document that I use to send out advertising letters in the mail. I get the information from an excel spreadsheet that i put together and it usually works out fine but recently after i have done the mail merge the Zip Code is not coming out. It only shows as a zero "0". 

I have maybe around 200 letters that i send out every week and after like the 1st 10 pages the merge doesn't work on the Zip Code.

Could you please let me know what I can do to fix it?

Both the Word and Excel Versions are 2007

Thanks!

Cynthia.





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Excel Crashes when Editing PIVOT Tables

September 26, 2014, 5:01 am
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We have an end user whose Excel 2013 on a Dell Latitude E7440 Ultrabook (Office 365 Professional Plus Subscription) crashes when the user tries to manipulate/edit PIVOT tables.  We've reached out to Microsoft support through Office 365 who've sent us here.  We have taken the following steps as far as troubleshooting is concerned;

  • Tried excel files on an alternative system (tried on both Win. 7, and Win 8.1)
  • Re-built the excel file from scratch (blank excel sheet, all new data)
  • Updated all drivers/software 
  • Flashed BIOS
  • Repaired Office (Both quick repair and online repair)
  • Clean wipe of Office 365, and re-install

The data is financial type data and doesn't contain any special characters or characters that would most likely be deemed "problematic."  It's very odd, and frustrating for the end user.  Any assistance is highly appreciated.


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There has to be a better way

November 5, 2014, 5:09 pm
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I have two spreadsheets. Intern.xls has serial numbers, location of unit, unit cost.  External.xls has serial number, start and finish of maintenance and unit count. I need to create a third spreadsheet that  has serial number, unit cost, count and start and finish of maintenance. What is the best formula to accomplish this?
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Differences in VBA between PC and MAC - Here: Controlsource property

November 5, 2014, 8:41 am
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Hi all of you,

whenever I try to adapt an EXCEL solution to run on EXCEL for MAC, the code that is handlng the userforms fails.

The common reason is, that the "control-source-property" seeems not to exist in VBA for EXCEL_for_MAC.

 - Did Microsoft forget it or does there exist a severe incident to leave that out?

 - Who knows the best possible circumvention for the time before this functionality might be implemented in a future release?

Thanks for every suggestion,

X³ - EXCEL Solutions - D.Reimann

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Polar Plot

November 5, 2014, 8:57 am
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I have some data I collected and parced out of to see the frequency to gain of a 4 ft. antenna.  On using Excel 2007 I downloaded a Polar Plot plug in and it would appear that I have to modify my sheet data.  See I have 180 lines of data and I am seeing that a 0 to 360 column is needed is this correct?  Also is there an Office Plot plugin available?
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formatting strips out

October 9, 2014, 12:48 pm
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Hi all experts,

I got an excel workbook with around 7-8 sheets linked with each other through macros and conditional formatting in it. But some user faces problem of losing the formatting (changes in cell color or extended color in cells). The workbook is created in excel 2003, but I don't think this can pose a problem, cause sometimes it opens fine in all the versions, while sometimes it tends to loose its formatting. Whats the best way to solve this issue? Anyone?

Thanks!

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Change Row AND Page color based on data entry using VBA.

October 15, 2014, 9:23 am
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I reviewed several posts but none seemed to be the exact situation I have.

I am looking to use VBA to change the color of a row AND the entire page color based on the value of a cell in a row that is added. However, when the next row is added, the color of the prior row needs to stay but the entire page color needs to change based on the value of the new row and the new row needs to change color. Does that make sense?

So as the sheet gets filled, each individual row will be different colors based on the value of the cell "department" however the entire page color needs to change with the currently added row each time.

Is this possible with using only VBA?

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Data Source path in Pivot Table changes to absolute on its own

August 19, 2013, 8:29 am
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Hello.

I have a .XLSX file, that was created long time ago (I don't even know in which Office version, but definitely not 2013), and maybe even was a .XLS file at first.

So it's a 4 MB file with 16 Sheets and 8 Pivot Tables.

All of the Pivot Tables use other sheets from the same file as Data Source.

Data Source for some of them look like this: 'Sheet3'!$A:$E

Everything is fine when I save the file, and open it from saved file. 

But as soon as I try to move the file elsewhere, or rename it, or email it - all Data Source paths change to something like this: '\Users\Sergii_Litnevskyi\Desktop\New folder\[FileName.xlsx]Sheet3'!$A:$E

And it happens with all Pivot Tables. The problem is that it links to an old file path, where the file does not exist anymore. And it links to an external file, which is not what I want.

If I Save As and select different path and filename - then it works fine. So it's a workaround for renaming and moving files, but not for sending them to other persons.

I've read some threads, and people recommend disabling "Save external link values", but it does not help. It is already turned off in my office, but it keeps acting weird. 

So what I need is: Save the file, close it, rename it, move it to other place, send it over email as attachment. And then I want to have the same Data Source path in my PivotTables as I had before I saved the file. How can I do it?

My Office version: Microsoft Excel 2013 (15.0.4454.1503) MSO (15.0.4517.1005) 32-bit

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Excel 2010 file not always notifying user that it's locked for editing

November 6, 2014, 8:03 am
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I have a user who, when she goes to open a certain shared file, it does not always notify her that it is locked for editing, until she goes to save it, and it says something along the lines of "file not saved." When some users have it open, it will notify her, for others it won't. Any suggestions?
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Excel as a barcode scanner- Is it possible?

November 6, 2014, 5:06 am
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Hello all,

I'm working with a spreadsheet that contains the several codes that will be converted to barcode. Those barcodes will then be scanned by a barcode scanner into another software.

Trying to improve my time I start to think about one possible solution. The solution is:

Is there any code that I can use to make excel to send those codes to this program, acting like a Scanner, or better saying like a fake scanner.

I have found several tutorials about how to send the barcode from the scanner to excel. But my goal is send the barcode (code) from excel to another software.

Thank you guys.

Paulo Gularte


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Excel reporting wrong user editing it under file locking

February 2, 2011, 5:09 pm
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I have Excel 2003 files on a Windows share (Win2k3 server). When a user tries to open an Excel file, it comes up with "openfor editing by user2" when it is user2 who is trying to open the file and user1 already has the file open. Why is Excel reporting the wrong user having the file open? What can be done to correct how Excel reports who has the file open for editing? 

With multiple users editing a financial spreadsheet, it is vital that the correct user is identified as the editor for auditing purposes. In a recent issue with this, it would have taken far less time to track down who has the file open if it had reported correctly. As it was, we had to go desk by desk to see who (if any) had it open. 

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Form control grouping

November 7, 2014, 12:05 am
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Hi!

I have a problem with grouped form controls in Excel. This is the scenario:

  • In Excel 2007 I create for example 2 radio buttons put within a group box and then I select all 3 controls and group them.
  • I save and reopen the file in 2007 and all is fine.
  • I then open the file in 2010 or 2013 and make changes.
  • I then save and reopen the file in 2010 or 2013 and all is fine.
  • I then open the file in 2007 and the grouping is gone....

So to sumarize. When grouping form controls in Excel the grouping disappears in 2007 after a file has been edited and saved in 2010 and 2013. This in not a single file issue, I can recreate this in a new file when I want. I have tested this in different coorparate environments with the same result.

I found this article when I searched the forums, and the person is experiencing the exact same thing. But as that thread was never answered and pretty old I decided to make a new one.

Cheers

Leyan

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Excel Pivot Table not working Office 2013 click to run

November 7, 2014, 10:22 am
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Hi

I have a user who is having an issue with Excel pivot tables.

Issue occurs when opening an old excel-file (created with Office 2007) and then saving it with another name (Save As).
When opened the next time, system gives attached error message when trying to update Pivot with "Alt + F5" command.
--> For some reason it wants to find something from that old excel file + Pivot is not updated.

Can anyone help?

Thanks

Dan Smith

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Pivot Table Cannot Be Refreshed Because Source Data Cannot Be Accessed

April 8, 2014, 10:39 pm
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I have a spreadsheet that has multiple pivot tables running off the one main data entry screen. About once per week I need to download the sheet (open it in excel) in order to make changes that cannot be made in the web app. Unfortunately there is a problem. When I download the sheet make changes and then save it back to one drive, it breaks the ability of the pivot table to access the source range - and consequently the PT will not refresh. It gives the following error:

The PivotTable could not be refreshed because its source range cannot be accessed.  This may be because it has been deleted or because it resides in an external workbook. 

When I look at the pivot tables, the process of downloading and reuploading has actually changed the source range of the pivot table by adding in a number of square brackets:

The source range has gone from Forecasting'!$A:$DB to  '[%5b2014%20D%20NZ%20Forecast.xlsx%5dForecasting]Forecasting'!$A:$DB

Even when I download the sheet from onedrive and try to change the source range for each pivot table it gives the error that "Data Source Range is not valid".

The only way that I have found to resolve the issue is to:

1) Download the sheet

2) Save as and rename

3) Go through and fix up the source range for each PT

4) Save and reupload to onedrive

5) Then I need to remove the access from the prior sheet for the other 30 people who access the sheet, then share the new sheet with those 30 people.

This is very time consuming and not feasible to do every week.

Does anyone know what is causing this and how to fix it? I am using excel for Mac 2011.

Thanks!


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#ref error when opening two linked worksheets at the same time

May 27, 2012, 7:41 pm
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Dear all,

I've two workbooks (A and B) wich some cells are linked between them.

The problem is that if I open A workbook, links works great taking the values from B, but if I open B (i mean, both workbooks opened at the same time), at the A workbook I see #ref error in the formula.

If I manually replace #ref for its previuos value, (in this case is the name of the sheet) it works!

I've several workbooks acting this way with several links between them, so replacing manually each time is not an option.

Can someone help me please?

Thanks in advance.

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Borders

November 6, 2014, 6:32 pm
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When using border options and selecting outline to put double line around a selection of cells. I get the message informing me that the font size needs be between 1 and d 409.
What has font got to do with line type?
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POWER PIVOT CAN'T GET DATA FROM THE DATA MODEL

November 9, 2014, 9:02 am
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Hi,
I've had my PC since Sept 2014 and really want to use Power Pivot in Excel. I have Windows 8.1 64bit running stand alone Excel 2013 32bit (purchased Sept 2014)
I have never been able to get Power Pivot to load, the Add-in appears on the ribbon but only produces the errors described below.
I have MySQL installed, Visual Studio 2010 for Office Runtime (x64), Open Office with text only enabled.
I've run the Configuration Analyzer Tool (OffCAT) which only showed a problem with Outlook which is fine ( I think! ) as I don't use it and reinstalled both Excel and the add-in.
If anyone can shed some light on or solve this problem it would be greatly appreciated.

I've read somewhere (forgot to bookmark) about editing script in one of the config files as there could be an accidental 'space' in the code, if I could find where I read that maybe that would help or solve this. I see somebody posted the exact same error elsewhere a few months back but received no answer so maybe this can't be rectified. 
Here are the errors I recieve:

"We couldn't get data from the Data Model. Here's the error message we got:

The type initializer for 'Microsoft.Analysis.Services.XmlaClient' threw an exception.

Configuration system failed to initialize.

Root element is missing. (C\Windows\Microsoft.NET\Framework\v4.0.30319\config\machine\config)

Root element is missing."


When I close this error another box appears: 


'Sorry, PowerPivot can't openthe Data Model because there was a COM exceptionwhile opening. 
You might be opening a workbook on a corrupt installation of excel. Click Details for more information.'


When I click 'Details' this appears:
============================
Error Message:
============================

Object reference not set to an instance of an object.

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Call Stack:
============================

   at Microsoft.Office.PowerPivot.ExcelAddIn.InProcServer.CannotUpgrade(GeminiWorkbook geminiWb, WorkbookConnection wbConn, String& message)
   at Microsoft.Office.PowerPivot.ExcelAddIn.InProcServer.LoadSandboxAfterConnection(String errorCache)
   at Microsoft.Office.PowerPivot.ExcelAddIn.InProcServer.LoadSafeSandboxAfterConnection(String errorCache)
   at Microsoft.Office.PowerPivot.ExcelAddIn.InProcServer.LoadOLEDBConnection(Boolean raiseCompleteEvent, String errorCache)

============================

Regards

stan2002

 
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Converting or save xlsx or xls to dfb

November 10, 2014, 5:01 am
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Hello there,

I want to convert a xls or xlsx file to dbf.

i found some converting software. only they have some limitation on maximum rows. (http://www.whitetown.com/xls2dbf/)

in previous versions of office (2003) you could save your excel file as dbf.

now we have Office 2013. but it seems that this function is not available anymore.

Does anyone know if there is a free add-in or software package where i can convert or save my excel file into dbf?

thanks,


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How to repair corrupt MS Excel 2003 (XLS) File?

July 15, 2014, 8:09 am
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I have important MS Excel file data and unfortunately got corrupt due to virus attacks, so my crucial Excel sheet got lost, how to repair corrupt MS Excel 2003 (XLS) File? If have any solution please assist me.
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