I have a spreadsheet that has multiple pivot tables running off the one main data entry screen. About once per week I need to download the sheet (open it in excel) in order to make changes that cannot be made in the web app. Unfortunately there is a problem. When I download the sheet make changes and then save it back to one drive, it breaks the ability of the pivot table to access the source range - and consequently the PT will not refresh. It gives the following error:
The PivotTable could not be refreshed because its source range cannot be accessed. This may be because it has been deleted or because it resides in an external workbook.
When I look at the pivot tables, the process of downloading and reuploading has actually changed the source range of the pivot table by adding in a number of square brackets:
The source range has gone from Forecasting'!$A:$DB to '[%5b2014%20D%20NZ%20Forecast.xlsx%5dForecasting]Forecasting'!$A:$DB
Even when I download the sheet from onedrive and try to change the source range for each pivot table it gives the error that "Data Source Range is not valid".
The only way that I have found to resolve the issue is to:
1) Download the sheet
2) Save as and rename
3) Go through and fix up the source range for each PT
4) Save and reupload to onedrive
5) Then I need to remove the access from the prior sheet for the other 30 people who access the sheet, then share the new sheet with those 30 people.
This is very time consuming and not feasible to do every week.
Does anyone know what is causing this and how to fix it? I am using excel for Mac 2011.
Thanks!